You’ve been working hard trying getting organized and tying up loose end before you head out for the holidays. The last thing to do before you head out on that much needed holiday break is to setup your out-of-office message.
We created a helpful out-of-office guide with templates that you can copy and paste.
How to Use Out of Office Templates
A good out-of-office message will inform recipients that they are out of the office. The template can include information about the person who is away from work. The template should be easy to use and include emergency contacts. You can even add a social link or a company’s website in the message. They should be brief and easy to read.
Out-of-office message should be created by employees. These messages can be personalized to reflect the personality of the sender. If the person is traveling, they can include alternative contact information in their message. They can even give a brief explanation of why they are out of the office. They can also specify the date ranges during which they will be out of the office. This will make it easy for the recipients to get in touch with them when they return.
Creating out-of-office templates is easy. The user can design a professional email signature and add other information about the person. The email signature should have a subject line that states that the person is out of the office. Out-of-office messages should include the date and time when the email will be sent. They should also include the reason why the employee is out of the office. They can use the out-of-office message to indicate that they are out of the office.
If the employee is leaving the office for a long time, you can also use the out-of-office message to let clients know that you are out of the office. The message can be sent to anyone. Using out-of-office messages is an excellent marketing tool. For instance, you can use them to inform your clients that you are out of the office. The template will also ensure that the recipient is aware of the reason for leaving the office.
Out-of-Office Message Examples
The Periodic Email Checker Out-of-Office Message
Hello,
I’m out-of-office until [date].
While I’m away, I’ll check my inbox [once per day/every evening] to take a break from binge-watching football.
If this isn’t a time-sensitive issue, rest confident that I’ll reply when I return from vacation. However, any mails that require my urgent attention should be resent with the subject line “URGENT: [Original Subject].”
Happy Holidays!
[Your Name]
The Festive Out-of-Office Message
It’s the most wonderful time of year, so I’m now away from my inbox, sipping mugs of cocoa, gorging my face with cookies, and watching every tacky holiday movie I can.
On [date], I’ll be back in front of my computer and will reply to your message. Please send an email to [Contact Name] at [contact email] if you require immediate assistance so that the other elves in this workshop can assist you.
Wishing you a wonderful holiday season,
[Your Name]
The Completely Disconnected Out-of-Office Message
Thank you very much for your email. I’m presently unavailable and will be back on [date]. I’ll reply to your message upon my return.
While I won’t be as far from civilization as the North Pole, I will be completely cut off from my inbox until I return. Please send an email to [Contact Name] at [contact email] if you require immediate assistance.
Have a merry holiday season,
[Your Name]
The Traditionalist Out-of-Office Message
Hello,
Thank you for contacting me. I’m now offline till [date] so that I can spend time with my family and friends with limited access to my email.
When I return, I’ll make sure to respond to your message when I go through my inbox. Please send an email to [Contact Name] at [contact email] if your email is urgent.
All the best,
[Your Name]
In Summary
Whether you want to keep it simple or have some fun with your holiday out-of-office message, make sure to mention the essentials: your return date and an alternative contact for urgent situations.
Happy Holidays!